FAQs for Exhibitors and Sponsors

How can I become an exhibitor or sponsor? 
Please check out the Exhibitor and Sponsor Prospectus and Sponsorship page for information on how to become an exhibitor or sponsor.

Where can I find CFTA's W-9?  

View now

Where is the Exhibit Hall held?
In the ballroom and main corridor of the Sheraton Austin Hotel.

Do I get a booth number?
No, CFTA does not have pre-assigned booth numbers. 

Do I have electricity and Wifi?

Yes, electricity and Wifi is provided to all exhibitors. If you have additional audio visual needs, please reach out to [email protected] Any equipment that has a cost above and beyond what is provided (electricity and Wifi), is to be paid for by the exhibitor. 

Do we need to pay addition for porter service?

Boxes sent to the hotel will be delivered to the exhibitor area.

I would like to host a program or session at the conference.  Who do I contact?

Visit the call for abstracts webpage for more information on how to submit an abstract.

I am a presenter.  What information do I need to know?

Visit the presenter instructions webpage for more information on presenter instructions.

Where is the conference schedule?

The CFTA conference schedule will be available on cfta.org early spring of the conference year.

What is the Exhibitor Schedule?  
Subject to change. Check published agenda for details.

    Tuesday, July 30 
      1:00pm - 8:00pm Exhibits Set Up
      5:30pm - 7:30pm Welcome Reception

    Wednesday, July 31
      7:00am - 8:00am Breakfast
      8:00am - 5:00pm Exhibits Open

    Thursday, August 1
      7:00am - 8:00am Breakfast
      8:00am - 11:30am Campus Tours 
      12:00pm - 4:30pm Exhibits Open *Teardown 4:30pm 
      6:00pm -  Special Event

    Friday, August 2
      *6:00am - 7:00am Additional tear down time, if necessary

View the conference program page for information on session times (published June of conference year).


What are the sizes of the Exhibit Hall tables?
Each exhibitor will be provided with a 6' x 2.5 ' table in an 8'x 8' space.  Your table comes covered and skirted with two chairs.  Electricity is available.

May exhibitors attend conference sessions?

All registration levels include conference session admittance.  

Where do I ship my booth to?

1) Items should be shipped to the following address, to arrive no earlier than Thursday, July 25th

Campus FM Technology Association
**Name of Vendor/Exhibitor**
Sheraton Austin Hotel at the Capitol
701 E 11th St.
Austin, TX 78701

Return packages should be coordinated by each exhibitor:
- UPS or FedEx only
- Exhibitors will need to create and print the shipping label, tape and seal the box, and affix the label.
- Hotel staff will transport the shipment to the dock.
- No pick-up is required to be scheduled.  UPS and FedEx deliver and pick-up daily to the hotel, so we will send it out to the appropriate carrier at the next delivery/pick-up hotel time (same day or next day depending on what time they arrive that day and when we receive the shipment from the vendor).

Where do I send my sponsor tote bag insert, prizes and chair drop? 


Ms. Sue Stewart
CFTA Conference 
215 E 24th St. 

Austin, TX 78712


I would like to donate a prize to the raffle.  Who do I contact?
Conference giveaways from CFTA business partners are welcome.  You can give your giveaway to the CFTA Conference Planner during the conference or email [email protected] to coordinate.

What is a Spark Session and how do I participate?

All exhibitors will be given the opportunity for a short rapid fire presentation on their solution in the ballroom in front of all attendees.  Learn more

Why isn't my business name listed as a CFTA Business Partner on the website or flyer?

New partners who register for the next conference will be included in the conference program and receive verbal or digital announcements throughout the conference.  The CFTA website and flyer will be updated following the conference.  CFTA membership begins and ends the first day of our annual conference.

Will I have access to the conference attendee list? 

Yes, view our Conference Attendee List Use Restrictions page for information.


Have more questions?  Contact conference@cfta.org